Colorado State CDOC Administrative Assistant II - Canon City in Canon City, Colorado

CDOC Administrative Assistant II - Canon City

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CDOC Administrative Assistant II - Canon City

Salary

$2,783.00 - $3,959.00 Monthly

Location

Canon City, CO

Job Type

Full Time

Department

Department of Corrections

Job Number

CAA 387 AA II 4/2018

Closing

4/24/2018 4:00 PM Mountain

  • Description

  • Benefits

  • Questions

Department Information

THE LOCATION FOR THIS POSITION IS IN Canon City, CO.

The eligibility list established from this job announcement may be used to fill future vacancies in Canon City.

Who May Apply: This position is open only to Colorado state residents.

The mission of the Colorado Department of Corrections is "To protect the citizens of Colorado by holding offenders accountable and engaging them in opportunities to make positive behavioral changes and become law abiding, productive citizens"

Our vision..."Building a safer Colorado for today and tomorrow"

If your goal is to build a rewarding, meaningful career, state employment offers:

  • Distinctive career advancement opportunities throughout the state system;

  • Retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans;

  • Medical and dental health plans;

  • Paid life insurance;

  • Short and long-term disability coverage;

  • 10 paid holidays per year plus vacation and sick time;

  • Tuition Reimbursement;

  • Wellness Program;

  • Training opportunities and more.

Effective: Measure every aspect of government to be sure it's doing what it's supposed to do and to look at outcomes to judge whether our programs are successful.

Efficient: Deliver services in ways that are timely and effective including identifying waste and duplication and measure for efficiency.

Elegant: Deliver state services in a way that elevates both the state employee and the person receiving state services.

Description of Job

Primary duties and responsibilities of this position:

  • Provides clerical and office support;

  • Stores, formats, edits, revises and prints reports;

  • Creates initial file in which all required documents are collected;

  • Maintains database to track files, documents and records;

  • Creates, processes, files and forwards documents;

  • Organizes work procedures by following established guidelines to assist in determining effective and time efficient methods;

  • Directs customers by providing resources and informational services;

  • Provide primary switchboard operator duties;

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Minimum Qualifications

Two years of general clerical experience.

Substitutions

College or university course work, in Business,Criminal Justice, or a related field may substitute for the experience on a year-for-year basis.

Required Competencies:

  • Excellent Customer Service Skills

  • Outstanding Oral and written communication skills

  • Time management skills

  • Data management skills

  • Strong organizational skills

  • Commendable level of integrity and confidentiality

  • Self directed and motivated work ethic

  • Excellent reasoning and problem solving skills

Preferred Qualifications:

  • Proficient in Microsoft Office Suite ( Access, Excel, Powerpoint, Word)

  • Experience scheduling and working in a multitude of calendars

  • Familiarity with interpreting legal documents

  • Experience entering information into databases with a high degree of accuracy

ONLY APPLICANTS WHO MEET THE MINIMUM REQUIREMENTS SHALL BE CONSIDERED FOR THIS ANNOUNCEMENT

IMPORTANT INFORMATION:

The Assessment Process: Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis. The comparative analysis for this position will include a review of your application material and your responses to any supplemental questions. Applications and responses will be reviewed by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process.

Conditions of Employment

  • All job offers are contingent on a satisfactory urinalysis (UA) within 24 hours of contingent offer and a successful medical screening by a health care professional, certifying candidate's ability to perform the essential functions of the position. Both the UA and the medical screening will be completed at the applicant's expense (cost is approximately $100). Out of state applicants must perform their UA either pre or post offer at the direction of the department. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the collection of specimens, testing and the use of this information in connection with CDOC's consideration of application for employment;

  • Must be 21 years of age;

  • Possess a valid Driver's License;

  • Possess a High School Diploma or GED;

  • Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents;

  • Successfully complete the Department of Corrections Basic Training upon hire, initial drug screening, and random drug screening throughout employment;

  • Possess the physical ability to successfully complete PPCT (Pressure Point Control Tactics);

  • Lift arms above head and kick as high as own waist;

  • Stabilize another person to accomplish a controlled take down;

  • Use arms, palms of hands, shins, and feet to deliver blows;

  • Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;

  • Swing a baton in a striking technique;

  • Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

  • Get down on one or both knees and up again with multiple repetitions;

  • Positions that have direct contact with offenders may be exposed to Oleoresin Capsicum;

  • Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

  • Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

  • Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

  • Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

  • Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

  • Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;

  • Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

  • Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

  • Willing and able to travel;

  • Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

  • TB (tuberculosis) screening is required of all new employees upon hire;

  • Successful completion of a background investigation is required. Should applicant's background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges;

  • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test will be administered at any part of the selection process, and applicants who test positive for any controlled substances, including marijuana, will be disqualified from consideration. Random drug screening will occur throughout employment.

Successful completion of a background investigation is required. Should applicant's background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

APPEAL RIGHTS:

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.

Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.

A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

Time sensitive correspondence will be sent via email from the Office of Human Resources, the Background Investigation Unit and info@governmentjobs.com so ensure that a working email address is included in your application. YOU ARE STRONGLY ENCOURAGED TO CHECK YOUR E-MAIL DAILY to include your spam and junk folders.

After submitting your application, you should receive an immediate email acknowledging your application submission. If you do not receive this email, ensure that you have submitted the application, ensure the correct email address is listed in the application, and check your spam/junk folders. If you still do not receive an email, please contact Heather Tepley at 719-226-4428 or heather.tepley@state.co.us

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time).

SCHEDULED DATES OF REQUIRED APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME FOR YOUR ASSESSMENT PROCESS, MAKE-UPS WILL NOT BE ALLOWED.

ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.